Terms of Service

1. Acceptance of Terms

By accessing or using writeoffs.ai (“the Service”), you agree to be bound by these Terms of Service (“Terms”). If you do not agree to these Terms, you may not use the Service. These Terms constitute a legally binding agreement between you and writeoffs.ai.

2. Description of Service

writeoffs.ai is a web-based software platform that helps users organize receipts, track expenses, estimate tax deductions, log mileage, and manage W-9/1099 compliance. The Service uses artificial intelligence to parse documents and categorize expenses. The Service is a record-keeping and estimation tool only and does not provide tax, legal, or financial advice.

3. Eligibility

You must be at least 18 years old and capable of entering into a legally binding agreement to use the Service. By creating an account, you represent that you meet these requirements.

4. Account Registration and Security

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You agree to:

• Provide accurate and complete registration information
• Keep your login credentials secure and not share them with others
• Notify us immediately of any unauthorized use of your account
• Accept responsibility for all activities conducted through your account

5. Acceptable Use

You agree to use the Service only for lawful purposes. You shall not:

• Upload fraudulent, falsified, or illegal documents
• Use the Service to facilitate tax evasion or any illegal activity
• Attempt to gain unauthorized access to the Service, other accounts, or our systems
• Interfere with or disrupt the Service or servers connected to the Service
• Reverse-engineer, decompile, or disassemble any part of the Service
• Use automated tools (bots, scrapers) to access the Service without our written permission
• Upload content that contains malware, viruses, or harmful code

6. Your Data

You retain full ownership of all data, documents, and content you upload to the Service (“Your Content”). By uploading content, you grant us a limited, non-exclusive license to process, store, and display Your Content solely for the purpose of providing the Service to you. We will not use Your Content for any other purpose.

You are responsible for ensuring that you have the right to upload any content you provide to the Service and that such content does not violate any third party's rights.

7. Not Tax Advice

The Service does not provide tax, legal, or financial advice. All deduction estimates, categorizations, and calculations are approximations and may contain errors. You should always consult with a qualified CPA, Enrolled Agent, or tax attorney before making tax-related decisions or filing returns based on information from the Service. See our Disclaimer for more details.

8. AI-Powered Features

The Service uses artificial intelligence to process documents and categorize expenses. You acknowledge that:

• AI-generated results may contain errors, omissions, or inaccuracies
• You are responsible for reviewing and verifying all AI-generated output
• We do not guarantee the accuracy or completeness of any AI-processed data
• You should not rely solely on AI-generated categorizations or calculations for tax filing purposes

9. Fees and Payment

Certain features of the Service may require a paid subscription. If you subscribe to a paid plan:

• You agree to pay all fees associated with your selected plan
• Fees are billed in advance on a recurring basis (monthly or annually)
• You may cancel your subscription at any time; cancellation takes effect at the end of the current billing period
• We reserve the right to change pricing with 30 days' notice
• Refunds are handled on a case-by-case basis at our discretion

10. Intellectual Property

The Service, including its design, code, features, and branding, is owned by writeoffs.ai and protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, or create derivative works of the Service without our prior written consent.

11. Limitation of Liability

To the maximum extent permitted by applicable law, writeoffs.ai and its owners, operators, affiliates, and employees shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to:

• Incorrect tax filings or disallowed deductions
• Penalties, interest, or audit costs imposed by the IRS or any tax authority
• Loss of data or business interruption
• Errors in AI-generated calculations or categorizations
• Unauthorized access to your account due to your failure to secure credentials

Our total aggregate liability for any claims arising from or related to the Service shall not exceed the amount you paid for the Service in the twelve (12) months preceding the claim.

12. Disclaimer of Warranties

The Service is provided on an “as is” and “as available” basis without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or completely secure.

13. Indemnification

You agree to indemnify and hold harmless writeoffs.ai, its owners, operators, affiliates, and employees from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising from your use of the Service, your violation of these Terms, or your violation of any rights of a third party.

14. Termination

We may suspend or terminate your access to the Service at any time, with or without cause, with or without notice. You may terminate your account at any time by contacting us. Upon termination, your right to use the Service ceases immediately. Provisions that by their nature should survive termination (including limitation of liability, indemnification, and dispute resolution) shall survive.

15. Dispute Resolution

Any disputes arising from or related to these Terms or the Service shall first be attempted to be resolved through good-faith negotiation. If a dispute cannot be resolved informally within 30 days, it shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association (AAA). The arbitration shall be conducted in the state of Florida. You agree to waive any right to a jury trial or to participate in a class action.

16. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law provisions.

17. Changes to These Terms

We reserve the right to modify these Terms at any time. If we make material changes, we will notify you by email or through a prominent notice on the Service at least 15 days before the changes take effect. Continued use of the Service after changes become effective constitutes acceptance of the updated Terms.

18. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that these Terms shall otherwise remain in full force and effect.

19. Entire Agreement

These Terms, together with our Privacy Policy and Disclaimer, constitute the entire agreement between you and writeoffs.ai with respect to the Service and supersede all prior agreements and understandings.

20. Contact

For questions about these Terms, please contact us at support@writeoffs.ai.